NC State employees can access work-related exposure and medical records

In accordance with requirements of the North Carolina Department of Labor, Occupational Safety and Health Division, North Carolina State University makes work-related exposure records and work-related medical records available to Its employees and their designated representatives.

Work-related exposure records

University employees at all locations may contact NC State Environmental Health and Safety at 919-515-7915, for access to their work-related exposure records, which may contain any of the following information:

  • Results of workplace monitoring of toxic substances or potentially harmful physical agents (such as noise, chemicals, or radioactive materials);
  • Results of biological monitoring (such as blood or urine tests) which assess the absorption of a toxic substance by an individual; or
  • Safety data sheets that indicate a material may pose a hazard to human health.

Please note that safety data sheets (formerly referred to as “material safety data sheets”) are maintained by individual departments or units.

Work-related medical records

An “employee medical record” is a record concerning the work-related health status of an employee that is made or maintained by a physician, nurse, or other healthcare provider.

Employee medical records may only be accessed by the employee who is the subject of the records unless the employee has given written consent to a designated representative. University employees at all locations may access their work-related medical records by contacting the Occupational Medicine Department at 919-515-2563.

These records may include any of the following:

  • Medical and employment questionnaires or histories;
  • Results of medical examinations and laboratory tests;
  • Medical opinions, diagnoses, progress notes, and recommendations;
  • First aid records;
  • Descriptions of treatments and prescriptions; and
  • Employee medical complaints.

Please contact Occupational Safety & Health at 919-515-7915, env-health-occ-health@ncsu.edu with any questions regarding this information.

References:

29CFR1910.1020 – Access to employee exposure and medical records. Occupational Safety and Health Administration

1910.1020 App A – Sample authorization letter for the release of employee medical record information to a designated representative (Non-mandatory) Occupational Safety and Health Administration

1910.1020 App B – Availability of NIOSH registry of toxic effects of chemical substances (RTECS)(Non-mandatory) Occupational Safety and Health Administration