Accident Reporting

Life Threatening Emergency:

CALL 911

for emergency medical services.

 

FIRST ensure treatment for the Injured Employee

  • CALL 911 for serious injuries and life threatening emergencies. If the emergency is in the Raleigh area, calling 911 will alert University Police and Fire Safety services.
  • For injuries potentially contaminated with chemical, biological, or radioactive material, seek immediate medical attention.
  • For non-serious injuries or incidents, go to an Authorized Medical Facility.
    • Exception — potential exposure to another person’s blood, human blood products, human tissues, or human cells: After immediate washing, flushing, or other applicable first aid, direct the employee to the nearest Emergency Department, not Urgent Care.

 

New – The Supervisor’s First Report of Incident is now a Google Form. Please use the link below to access the new Google Form and also update your internal documents to reflect this change.

Forms:

NCSU Supervisor’s First Report of Incident combination incident report and investigation form.

Supervisor’s Medical Treatment Authorization Form (pdf) NOT required for a medical emergency. Take this form with the injured employee for the physician to complete.

Workers’ Comp Employee’s Statement Form (pdf) The employee should complete and sign this form

Workers’ Comp Use of Leave Option Form (pdf) The employee should complete and sign this form

Help with forms:

Incident Report Forms Flowchart (pdf) and Post-Accident Checklist (pdf)

Instructions for form delivery are on the forms and below:
“Form Delivery and Assistance”

Immediately report to Environmental Health and Safety, 919-515-5445, if there is a

  • Death,
  • Hospitalization,
  • Amputation, or
  • Loss of an eye

The University is required to report this information to regulators. Alternate numbers to call are 919-515-6655 and 919-513-0988.

Authorized Medical Facilities:

  • WakeMed Urgent Care
    601 Oberlin Drive
    Raleigh, NC 27605
    Phone: 919-789-4322
  • NextCare Urgent Care
    1110 Kildaire Farm Road
    Cary, NC 27511
    Phone: 919-481-0277
  • Concentra Urgent Care
    4909 Green Road, Raleigh NC 27616
    Phone: 919-790-0288

 

Non-Local: For employee injuries outside the Raleigh area, take employee to nearest Urgent Care Center. If facilities are closed, or if the injury is serious:

Go to the Nearest Hospital

Supervisor should complete Part A of the Supervisor’s Medical Treatment Authorization Form (pdf), and deliver it to the medical provider. This is NOT required for a medical emergency.

Additional Requirements for Specific Injuries

Form Delivery Assistance: Send all completed forms within 24 hours to:

NCSU HR Workers’ Compensation
[email protected]
Campus Box 7215
fax 888-317-2890

and

NCSU EHS – Occupational Safety
[email protected]
Campus Box 8007
fax 919-515-6307

Contact Environmental Health and Safety for assistance with incident investigation and form completion: 919-515-6655, or email [email protected].

Contact Workers’ Compensation for assistance with obtaining medical treatment, medical claims, physician contacts, billing, and form completion. 919-515-2151, or email [email protected]

Reporting Instructions and Supervisor’s Role

For any occupational injury, illness, first-aid case, or near miss incident, the Supervisor is responsible to:

  1. Ensure the injured employee receives prompt medical attention
  2. Complete the NCSU Supervisor’s First Report of Incident form. Answer all questions. Submit a separate Google form for each injured employee.
  3. Ensure completion of the Workers’ Comp Employee’s Statement Form (pdf). (Filled-out by the employee)
  4. Ensure injured employees complete the Workers’ Comp Use of Leave Option Form (pdf). (Filled-out by the employee)
  5. Complete Part A of the Supervisor’s Medical Treatment Authorization Form, and send the form with the employee for the physician to complete. The employee should bring back the completed form.
  6. Call one of the approved medical facilities listed above, and on the Authorization form, before sending the employee for treatment
  7. Complete an incident investigation to determine causes and corrective actions that will prevent re-occurrence. Report using the NCSU Supervisor’s First Report of Incident form.
  8. If the investigation is difficult or complex, NCSU EHS is available to assist. Call 919-515-6655, or email [email protected]. The incident investigation should be done as soon as possible after the incident.
  9. Send all completed forms, including the physician’s instructions to Workers’ Compensation and EHS as described above under “Form Delivery and Assistance.”

Non-Employee Incidents

For incidents involving visitors or students, (i.e: not an NCSU employee) a University Supervisor, or other University staff, should complete the “Student/Visitor Incident Report form” found on the Insurance and Risk Management website. Do not use this form for employee incidents. Please follow the instructions provided on the form.

Additional Accident Resources